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HR DATES DONT MATCH ACTIVATION CODE
HR DATES DONT MATCH UPDATE
HR DATES DONT MATCH REGISTRATION

Document any action you take to obtain the correct name or SSN and continue to report the employee'sĮarnings using the SSN given to you. If the information on the card matches your payroll records, ask the employee to check with SSN shows correctly in your payroll records. If you discover an employee's SSN is incorrect, you should ask to see the employee's Social Security card to ensure the name and You will then be able to use the service.įor more information about SSNVS, read: The Social Security Number Verification Service.

HR DATES DONT MATCH ACTIVATION CODE

Select, Enter Your Activation Code and enter your activation code. When you receive the activation code, return to theīSO Welcome page, select Log In and provide your We will mail a one-time activation code to your employer. User ID, and select your services, including SSNVS.

HR DATES DONT MATCH REGISTRATION

YouĬan only use this service to verify current or former employees and only for wage reportingīusiness Services Online (BSO) Welcome page and complete the registration process where you will create your own password, receive a While SSNVS is available to all employers and third-party submitters, you must register to use this service.

Upload overnight files of up to 250,000 names and SSNs and generally receive results the next government businessĭay-An option ideal to verify an entire payroll database or if you hire a large number of workers at one time.

Verify up to 10 names and SSNs (per screen) and receive immediate results-An option ideal to verify new hires.

There are two Internet verification options. Verification Service (SSNVS), to match employees' names and SSNs at the time they are hired or before you prepare and submit yourįorms W-2. Verify Names/SSNs with Social Security - Use Social Security's free Internet service, the Social Security Number Titles before or after the name and name changes not reported to Social Security. Change your payroll records only after the employee obtains an updated Social Security card with the new name.Īvoid These Common Errors - Incorrect or misspelled names incorrect SSN using nicknames or shortened names Using a new name before the employee updates Social Security's records may prevent the posting of earnings to the employee'sĮarnings history. If a name has changed, continue to use the old name and tell the employee to contact Social Security to obtain an updatedĬard.

HR DATES DONT MATCH UPDATE

Update Your Payroll Records - Ask employees to verify their name and SSN before you close out your books and prepare theįorms W-2. The employee may show the card if it is available. The tax guide states that after an employee is hired, you should ask The Internal Revenue Service's Publication 15 (Circular E, Employer's Tax Guide)Ĭontains instructions for recording employees' names and SSNs. Security card, match your payroll records and year-end Forms W-2.

That is why it is critical that each employee's name and SSN, as shown on their Social Retirement, disability, and survivors programs. The earnings history is the basis for determining an employee's future eligibility and benefit amount for Social Security's When we find a match, we record the earnings information from the Form (SSN) on each Form W-2 against its database of all SSNs issued. Social Security matches the name and Social Security number Each year employers send Copy A of Forms W-2 to Social Security.